Expense Policy Generator
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Policy Details
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My Company — Expense Policy
Effective Date: 8/1/2026
1. Purpose
This policy defines the rules for submitting and reimbursing business expenses at My Company.
2. Allowed Expense Categories
- Transportation
- Meals & Entertainment
- Office Supplies
- Travel & Accommodation
- Client Gifts
- Training & Development
3. Approval Thresholds
- Up to 100 SAR: No approval required
- 100 – 1000 SAR: Direct manager approval
- 1000 – 5000 SAR: Director approval
- Above 5000 SAR: Executive approval required
4. Receipt Requirements
A receipt must be attached for all expenses exceeding 50 SAR.
5. Submission Deadline
Expense reimbursement requests must be submitted within 30 days of the expense date.
6. Non-Reimbursable Expenses
Personal expenses, fines, and non-business-related costs are not reimbursable.
7. Review
This policy is reviewed annually or as needed.
Why You Need an Expense Policy
An expense policy is the foundation of effective financial control. It defines what expenses are reimbursable, sets spending limits, requires documentation, and establishes the approval workflow. Without a clear policy, businesses face inconsistent spending, disputed reimbursements, compliance risks, and potential tax penalties. A well-written policy protects both the company and employees by setting clear expectations.
Frequently Asked Questions
What is an expense policy?
An expense policy is a document that defines what expenses are reimbursable, spending limits, required documentation, and the approval process.
Why do I need an expense policy?
An expense policy prevents misuse of company funds, ensures fair treatment, simplifies reimbursement, and provides audit trail for tax compliance.
Can I customize the generated policy?
Yes, you can adjust company name, spending limits, allowed categories, receipt requirements, and approval thresholds before generating.
Enforce Your Policy Automatically
PettyCash enforces your expense policy with automatic approval routing, limit checks, and receipt requirements.
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