Budget vs Actual Report

Compare budgeted vs actual expenses and download as PDF.

Report Details

Budget Categories

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My Company

Budget vs Actual Report

Date: 8/1/2026

Category Budget Actual Variance % Var Status
Office Supplies 2000.00 SAR 1850.00 SAR -150.00 -7.5% Under
Transportation 3000.00 SAR 3200.00 SAR +200.00 6.7% Over
Meals & Entertainment 1500.00 SAR 1200.00 SAR -300.00 -20.0% Under
Travel & Accommodation 5000.00 SAR 4800.00 SAR -200.00 -4.0% Under
Total 11500.00 SAR 11050.00 SAR -450.00 -3.9%

Under Budget

3

Over Budget

1

On Budget

0

Prepared By

Reviewed By

 

How to Use This Tool

  1. 1Enter company name, reporting period, and currency.
  2. 2Add each budget category with its budgeted and actual amounts.
  3. 3Variance and variance percentage are calculated automatically.
  4. 4Download the formatted report as PDF or print directly.

This Tool vs. Doing It Manually in Excel

With This Tool
  • Auto variance calculation
  • Status indicators (over/under/on)
  • Summary stats at a glance
  • Clean PDF in one click
Manual Excel
  • Manual variance formulas
  • Conditional formatting setup
  • No status indicators
  • Print area adjustments

Frequently Asked Questions

What is a budget vs actual report?

A budget vs actual report compares what you planned to spend (budget) against what you actually spent, showing variances for each category.

What is a favorable variance?

A favorable variance means you spent less than budgeted (negative variance for expenses). An unfavorable variance means you overspent.

Is this tool free?

Yes, completely free with no signup required. All calculations happen in your browser.

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