Help Center

What is Petty Cash Management System? Petty Cash Management System is a cloud-based electronic system designed for small and medium companies. Why do we need this system? To manage daily expenses and cash advances efficiently and transparently. Problems with Traditional Paper Method • Lost paper receipts • Delayed reimbursements • Unclear balance • Difficulty tracking and controlling • Accounting errors • Paper buildup How the System Solves These Problems • Receipts attached digitally • One-tap approval • Instant balance view • Full real-time control • Accurate automatic accounting • Searchable digital archive

Cloud-Based System: Access from anywhere, anytime PWA Mobile App: Progressive web app for mobile Multi-Language Support: Arabic, English, Urdu, Hindi Security & Protection: Secure authentication and data encryption Subscription Plans: Free, Basic, Pro, Premium

Manager: Adds employees, distributes balances, and approves expenses. Employee: Submits expenses, uploads receipts, and monitors balance. Super Admin: Has full administrative privileges over the system.

1. Open registration page 2. Choose language 3. Fill in company data 4. Create account 5. Login

Total Balance: Total available balances for all employees Total Expenses: Total recorded expenses Pending Expenses: Expenses waiting for approval Employee Count: Number of active employees

Pending: Expenses awaiting manager decision Approved: Expenses approved and deducted from balance Rejected: Expenses rejected and can be resubmitted How to Approve an Expense: Open the expense from dashboard and click 'Approve'.

On Android: Open the site in Chrome then choose 'Add to Home screen'. On iPhone: Open the site in Safari, tap Share, then 'Add to Home Screen'. App Benefits: Quick access, instant notifications, native-like experience.

Authentication Security: Login with strong password, automatic logout. Data Security: Secure storage on Google Firebase with encryption and backups. Security Tips: Don't share your password. Use a company email.

How do I start using the system? 1. Register at: https://pattycashsystem.web.app 2. Create a new company account 3. Add your employees 4. Start adding balances and managing expenses Is the system free? Yes! There's a Free plan that supports up to 3 employees at no cost. For larger companies, there are paid plans at competitive prices. How can an employee submit an expense? 1. Employee logs in 2. Clicks 'New Expense' 3. Enters amount and description 4. Takes photo of receipt (optional) 5. Submits to manager Does the system support Arabic? Yes, fully! The system supports Arabic with RTL interface, plus English, Urdu, and Hindi. Can I use the system on mobile? Yes! The system is a Progressive Web App (PWA) that can be installed on any phone. Works on iOS and Android without an app store. How do I add balance to an employee? 1. From dashboard, go to 'Employees' section 2. Find employee and click 'Add Balance' 3. Enter amount 4. Confirm 5. Employee sees balance immediately